Operations & Program Coordinator

Location: Hybrid
Type: Full-Time | Flexible Schedule | $50,000 - $55,000

About techfrederick

techfrederick is a growing nonprofit dedicated to advancing Frederick’s high-tech community through impactful events, training programs, and support services. We aim to foster collaboration, innovation, and opportunity within the local tech ecosystem.

We seek a highly organized, proactive, and detail-oriented Operations & Program Coordinator to support our day-to-day operations, member engagement, event planning, and training initiatives. If you're a motivated self-starter passionate about community building and technology, we want to hear from you!

Position Overview

The Operations & Training Coordinator is critical in ensuring the smooth functioning of techfrederick’s operations and programs. This position provides essential administrative, membership, financial, and programmatic support, working closely with the Executive Director, Board of Directors, committees, and community partners.

While the role is predominately remote, team members are expected to be engaged, responsive, and available to support in-person events. Occasionally, organization-sponsored events and networking require early morning and evening hours.
The ideal candidate brings a proactive and solution-oriented mindset to day-to-day operations and is comfortable making decisions in a fast-paced nonprofit environment.

Key Responsibilities

Operations & Membership Support (35%)

• Manage membership communications and engagement efforts.
• Maintain and update membership and email databases.
• Support the Executive Director and Board in advancing organizational goals.
• Maintain and update the techfrederick website, including events, press releases, product listings, calendar updates, job postings, and general maintenance.

Event Coordination

• Assist in planning, promoting, and executing year-round events.
• Coordinate event logistics, manage registrations, and ensure successful event delivery.
• Manage vendor invoices and payments vendor associated with events.

Financial & Administrative Oversight (25%)

• Manage accounts payable.
• Track income and expenses, providing monthly summaries for bookkeeping and reporting.
• Ensure accurate financial documentation and assist with reconciliation and reporting for the Treasurer.

Training & Community Engagement (40%)

• Coordinate training sessions and workshops for program participants.
• Manage the Aspire training program, working under the guidance of the Aspire Committee.
• Cultivate and maintain strong relationships with community partners and stakeholders.
• Maintain knowledge of the local landscape, politics, and news affecting the tech industry and membership base.

Qualifications & Skills

Required:

• Proficiency in Microsoft Office and QuickBooks.
• Strong organizational, time management, and communication skills.
• Ability to work independently and make sound, strategic decisions.
• Must have reliable transportation.

Preferred (but not required):

• Bachelor's degree in Business, Marketing, and/or three years of relevant experience.
• Familiarity with Canva, Google Workspace, Hootsuite, Buffer, CRM and membership database platforms, and workflow or project management tools.  
• Experience with nonprofit operations, membership engagement, grant management, and event planning.

Benefits:

• 25 Days of PTO
• Health Insurance
• Discounted Continuing Education through the Aspire Training Program and Mount St. Mary’s University
• Discounted YMCA Membership

Why Join Us?

This is a unique opportunity to join a mission-driven team working to build a stronger, more connected tech community in Frederick. You’ll have a voice in shaping our programs and partnerships while enjoying the flexibility of a results-focused work environment.